Software tracking software is management software that is used for software asset management and hardware asset management such how many licenses of various software is on all the computers in the organization and if having too few or too many licenses.
Example for software licenses:
Your organization may have 100 computers and 80 licenses of MS Word – but, after installing a software license tracking program then you may see that only 55 of the users every use that program – so, next time you hire more people then you can see that you don’t need more licenses. Or, if you are upgrading your software to a newer version then you know you only need 55 licenses and not 80 licenses. This saves you for the cost of 55 licenses.
Inventory software makes software license management much easier, fast and accurate for the license manager.
Asset management software not only manages software licensing to be sure of software license compliance but also makes a software license audit and software license agreement much faster.
Software inventory management has previously taken a lot of time from the IT department which results in higher cost for both IT department but also for buying more licenses than needed (or having too few licenses and not be in software compliance).
Software license management software not only gives your organisaztion a software licensing system but also acts as a software license control to ensure that users do not use, have or download un-wanted software such chat programs like skype, yahoo messenger which cost money by robbing your organisation from time spent on non-work activites.
A software license tracker also reduce help desk cost because un-wanted software may cause un-desired affects on the computers affected and thereby causing un-needed problems for the users. Software license tracker also can help reduce IT cost by obtaining the computer configuration for the involved computer
It can also help as a hardware tracking software since your IT department have a better and more accurate overview over how many workstations that are in the organisation to how many of them that are actually used – or, by having a overview over the hardware in the system and then knowing better if and when more workstations are needed – or, if workstations can get extended life by simply adding more RAM or harddisk space.
Asset management system is simply an inventory software tool that gives the IT department the inventory tracking software it needs to work more efficiently thereby lowering overall IT cost.
Being compliant with, say, Microsoft software licensing is critical for all organisations because of legal issues so organisations with a good inventory tracking software as a method for digital software asset management.
With a full overview using a inventory management system for software license management then your organisation also get better negotiation capabilities with your software and hardwaare suppliers by knowing exactly what you need as well as the number of licenses.
A software asset management system for software inventory control is about that your organisation gets control and can better plan future purchases and budgets for both hardware and software and thereby let your IT department focus more on providing faster and better support for critical events instead of “working in the dark”.
A software license database for computer software licensing minimie security risks for your users and optimize your infrastructure.
1) Reduced software licensing cost (by not overbuying licenses)
2) Reduced help desk cost (by knowing the configuation of the affected workstation)
3) Minimize un-authorized software usage (by knowing what software is on each computer)
4) Reduced legal risk (by not having too few licenses or having software installed without the needed licenses)
5) Reduced hardware purchases (by knowing what each workstation is used for and thereby knowing if a simple RAM upgrade is enough or if new workstation is required – or, to locate un-used workstations that can be deployed elsewhere)
6) Improved negotiation ability (by knowing exactly what you have and need)
7) Increased user productivity by the ability to build knowledge bases of “best practices” around the software used and reducing computer downtime
8) Faster help desk function by freeing up time from other functions and knowing exactly what the organisation has overall, where and how it is used.
9) More accurate cost of planned hardware and software cost for upgrades
10) Reduction of number of helpdesk incidents – and the time used to solve each incident.
11) Reduced risk of productivity stops or reductions and information security risks by users not getting viruses, spyware and malware - by knowing what is on each workstation.
12) Faster performance of network bandwidth by not having bandwidth used by non-work related software such as filesharing torrent or chat programs
13) Easier for IT department to get budgets approved by knowing exactly “what we have and what is needed”
14 IT department can support higher number of users at same cost due to reduction of help desk incidents since many incidents are caused by un-authorized software and faster resolving incidents by knowing exactly the hardware and software configuration of the affected user.
15) Lower TCO overall
Other commonly used phrases are: asset management company, asset inventory software, requirements management software, inventory management, computer inventory software, asset software, software license server, software licence management .